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Enter a worth that specifies an area meaning, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).

Base Area Type
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Select the base area type for a record. The system will use the accumulation of GLOA and GLA adjustments to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base location type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base area type for gross leaseable location (GLA).

Program ID

The system shows among the following values:

P15142: Specifies that the system included the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system added the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section offers an overview of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to compute gross lease inhabited location (GLOA) and gross leasable location (GLA) for all systems in a building or residential or commercial property for a specific period. You can provide the info from the R15141 report to brokers who are looking for residential or commercial properties to rent and to property managers who can provide the details to potential occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing choices to identify the amount of time, based on the lease dates, for which the computations apply.

- Retrieves the GLOA value from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA change values from the Area Master table (F1514).

Processing options enable you to define how the system performs the estimations, in addition to whether the estimations need to be carried out for all lease statuses and lease types. You can likewise run the program for particular structure (organization system) classification codes to identify tenancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).

You can run and store several versions of the R15141 program. For example, you can run the program utilizing area worths from the very first of the month and then run the program again using location worths from completion of the month. You can also run the R15141 program to acquire GLA and GLOA outcomes for a defined location meaning to make sure a more accurate denominator estimation for share element denominator and tenant exemption rule computations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA modification area types defined in Area Definitions table (F15142) will be utilized to change the values for GLOA and GLA that are occupied in the F15141 table.

Note. You need to run the Gross Lease Occupancy Refresh program (R15141) for expenditure participation when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs obtain worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing alternatives allow you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to calculate gross leasable areas (GLA) and gross lease inhabited areas (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify an estimation method from UDC table 15/OM that determines the occupied location for an unit. Values are:

1: Select area worths as of the first day of the month.

2: Select area values since the last day of the month.

3: Select location worths since the 15th day of the month.

4: Select an average location for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing alternative. The system will then re-calculate tenancy.

1: Delete just. The procedure will end after the system erases records from F15141.

Note. If you get in 1 in the Deletion Method processing option, you need to still get in a calculation technique and area definition to figure out the records the systems selects for removal.

5. Deletion Method

Specify how records are picked for deletion from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based upon data choice, date range, calculation approach, and area meaning worths in the processing options.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to calculate the occupied location for a system.

The base location type is used to compute unadjusted location worths for GLOA and GLA. If you go into modification location types for GLOA and GLA, the system will apply those location totals up to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether an unit is inhabited or vacant for the time duration from the commitment date to the lease start date. Values are:

Blank: The unit is vacant.

1: The unit is inhabited.

Lease Status

Specify which rents to choose for processing based on the lease status